CED PROPOSAL

Southern New Hampshire University

Msc. CED

[Masters Degree in Community Economic Development]



ICD 531:PROJECT DESIGN AND MANAGEMENT






TERM : Second Semester 2008/09

CENTRE : Dar es Salaam

SUPERVISOR : Dr. SINDA HUSSEIN

Name of Student : Mollel Prisca henjewele

Assignment: PROJECT IMPLEMENTATION PLAN


Due on: June 2008.




TABLE OF CONTENTS
1. INTRODUCTION------------------------------------------------------------------------03
2. PARTICIPATORY NEEDS ASSESSMENT---------------------------------------03
3. PROBLEM STATEMENT------------------------------------------------------------04
4. VISION-----------------------------------------------------------------------------------05
5. MISSION STATEMENT------------------------------------------------------------05
6. PROJECT GOAL-----------------------------------------------------------------------05
7. Project Objectives----------------------------------------------------------------------05
8. Project Strategy-------------------------------------------------------------------------05
9. Project activities-------------------------------------------------------------------------06
10. ACTION PLAN-----------------------------------------------------------------------07
10.1PLAN OF RESOURCES/ INPUTS IN ORDER TO IMPLEMENT THE ACTIVITIES------------------------------------------------------------------------------07
10.1.1 Financing of the resources ----------------------------------------------------08
11. Project Staffing and pattern-------------------------------------------------------08
12. RISK ANALYSIS AND RISK MANAGEMENT PLAN--------------------09
13. PARTICIPATORY MONITORING & EVALUATION----------------------10
13.1 MONITORING--------------------------------------------------------------------10
13.1.1Monitoring Tools----------------------------------------------------------------10

Frequent field visits---------------------------------------------------------------------10
Project review meetings---------------------------------------------------------------10
Direct observation-----------------------------------------------------------------------11
13.2 INDICATORS FOR MONITORING----------------------------------------11
Output indicators- activities----------------------------------------------------------11

14. PROJECT EVALUATION--------------------------------------------------------12
Evaluation Table------------------------------------------------------------------------14
15. PROJECT SUSTAINABILITY PLAN----------------------------------------15
Annex 1: Action Plan ------------------------------------------------------------------16
Annex 2: Checklists on Direct Observation---------------------------------------17


1.INTRODUCTION
This presentation is going to show the summary work of participatory assessment, identified problem statement, and project implementation plan. Also the presentation will include Project monitoring and evaluation plan as well as the project sustainability plan.
This project is titled as Saccos Members.Training on community Sensitization skills on paying waste collection charges( to UYOGYO) mtoni community

2.PARTICIPATORY NEEDS ASSESSMENT
This assessment was done in Mtoni ward in Temeke Municipal Council. The assessment was in four dimensions that are:
i) Economic Assessment
ii) Health Assessment
iii) Community Assessment and
iv) Environmental Assessment
Different participatory tools were used, these included
a) Focus group discussions
b) Transact walk
c) Semi-structured
d) Institutional Analysis
e) Pair wise ranking
The techniques used in collecting data were questionnaires, interviews and focus group discussions.
After doing data analysis on the data collected, the community members used pair wise ranking to prioritise their needs.

3. PROBLEM STATEMENT
Mtoni ward is located in Temeke District Dar es Salaam Region.Solid waste management is an activity which require the communities to be sensitized in order for them to pay their waste collection charges as required by the CBO of UYOGRO.This CBO has been playing a significant role in making sure that the Mtoni ward environment are well kept.
Most of the people residing in mtoni Ward are low income earners which get money to sustain their living.This has created the problem in paying the charges.however,the level of education to the majority (about 8o%)of the people in Mtoni is standard seven, this is another reason for them not to pay the charges because they don’t see the importance of wasting their money just for refuse collection.
Refuse collection methods and storage at the household level need to be taught to the Mtoni community
.
Upendo Youth Group is a Community based Organization dealing with Solid waste collection from the households’ .It is situated at Mtoni ward in Temeke Municipality.The CBO has the need for mobilizing the Mtoni Community to pay for their refuse collection charges.
It was expected that people would pay their fees easily without any problem. the environment would be clean but yet the exercise is not doing well because of the problem of not paying and the CBO fail to get the money to cover the costs.
So far empirical evidence from the Participatory Needs Assessment conducted in this community shows clearly that there is a need for mobilization training toward the role of the community on solid waste management.
The community were not mobilized before the exercise to make them aware of their role as many of them believed that the service would be provided free of charge.

4. VISION
The vision of this project is to get the community participate in solid waste management through paying their service charges and to see that the UYOGRO is operating smoothly.

5. MISSION STATEMENT
Mobilization training to mtoni Community on how to participate in solid waste management in order to achieve the sustainable environment.

6. PROJECT GOAL
The goal of this project is to capture community support in solid waste management so that they can improve their environment.
7. PROJECT OBJECTIVES .
1. To increase the rate of charges collected by the UYOGRO from the community to ensure smooth operations.
2.To create community awareness on their role towards environmental management.

8. PROJECT STRATEGY
The strategy of this project is to do community mobilization on environmental management through paying their charges.



9.PROJECT ACTIVITIES
1. Prepare mobilization manual –CED student and the 3 CBO leaders and one Municipal Solid waste Supervisor will comment on the manual. The CED student, the UYOGRO leaders and Municipal solid waste supervisor will bring inputs they know that the targeted community is in need of the training. However the training manual will be prepared in participatory way to ensure that all the needs are incorporated.
2.Trainig the community on the importance of keeping their environment clean and their role in ensuring that the environment are well managed. this will be the first module of training and three streets members will be trained..
2. Training on the methods of refusal collection,sorting and storage at the house hold level.This will be conducted by the Municipal Solid waste department officer.The same three streets members will be trained.
3.Training the UYOGRO members on how to collect money and offer receipts to the clients, and different ways of collecting money.
3. Training Mtoni leaders on the importance of timely repayment of charges. Student will train the group of 30 leaders on the importance of people paying their charges on time. This will be the last part of training of the project.
10. ACTION PLAN
This is a plan that shows the list of activities, time for the activity to be done, and the responsible person.
See Annex 1 for detailed information.


10.1 PLAN OF RESOURCES/ INPUTS IN ORDER TO IMPLEMENT THE ACTIVITIES
The following are the resources that are needed to implement the project:
i) An open space with the capacity of 30 people. This space will be used for training meetings.
ii) One ream of flip charts, One Box of Marker pens. These will be used in writing training notes by the facilitator.
iii) A black board.
iv) One box of white chalks, to be used for writing on board during training.
v) Time is the most precious resource in this project. The UYOGRO members have agreed to attend training for one hour, thrice in a month.
vi) CED Student, Municipal Solid waste Officer, Ward Community Development officer will provide technical expertise.

10.1.1 Financing of the resources:
i) The Mtoni ward office will provide the space for the mobilization training.
ii) Zappex Clearing and Forwarding Company who are the sponsors of the CED student will provide the following items, a box of white chalks, flip chats, marker pens and a black board as their contribution towards the success of this project..

11. Project Staffing and pattern
Project coordinator –The chairperson of UYOGRO will be the coordinator of all the activities performed by the project.
Project Manager-CED Student will be a project manager, her duties will be to supervise and facilitate the activities done in this project.
2 projects assistants- The ward community development officer together with the UYOGRO secretary will be the assistants to the project. These people have been appointed by UYOGRO members. They will be assisting the project manager in keeping records concerning the activities done during the project implementation. The meeting attendance, reports of the absentees and distribution of any information among the members will be done by project assistants.

12. RISK ANALYSIS AND RISK MANAGEMENT PLAN

i) How if some Community members don’t know how to read and write. This is an external risk.
ii) Poor attendance in the training meetings. This was identified as internal risk










13. PARTICIPATORY MONITORING & EVALUATION

13.1 MONITORING
This is a routine gathering of information on all aspects of this project. Monitoring is continuous, involves project staff. It ensures that the work stays on course by checking that activities are implemented, measuring progress towards objectives, identifying strengths that can be built on, and adapting the changing circumstances.

13.1.1Monitoring Tools

Frequent field visits
This method will be used as UYOGRO continues in waste collection services in streets. The CED students will visit the financial records of the UYOGRO to see the progress in charges collection. And the UYOGRO leaders and CED student will visit the streets before the, during and after the implementation of the project. There will be a maximum of 3 streets to be visited before the project time ends to see whether the community members have managed to sort wastes and store at the households.










Project review meetings
One hour meeting will be done after every three months during the project implementation. This will involve project staff and street leaders. The street leaders who have been trained on mobilization and sensitization will give feedback on how many households each one of them has been managed mobilize. In this meetings the participants will be required to explain the obstacles and hindrances that they were facing in the whole exercise and all the participants will suggest the solution.

Direct observation

The project staffs will do direct observation, as they will directly observe events, processes, or peoples behaviour systematically and recording those observations. There will be a checklists will be used to help ensure certain factors are noted. See Annex 2 for checklist questions. After every training meeting those checklists filled by the project staffs will be compared and the difference will help to monitor the project.



13.2 INDICATORS FOR MONITORING

Output indicators- activities
1 Training manual developed
2 21 influential people and 9 street leaders to be trained in importance of cost sharing in waste management.
3 5 UYOGRO leaders trained in record keeping
4 21 influential people and 9 street leaders to be trained in mobilization skills to train other people.



14. PROJECT EVALUATION

This is the process of gathering and analysing information to determine whether the project is carrying out its planned activities and the extent to which the project is achieving its stated objectives through those activities.

Who shall evaluate:
In this project the evaluation will be Internal and the project staffs will do it. All the UYOGRO members will be involved in evaluation of the project.

Evaluation indicators (outcome indicators)
1. Increased payment rate of the clients
2. Improved record keeping
3. Improving skills of street leaders in community mobilization.













Evaluation Table






Objective
Milestone
Activity
Expected outcome

9 street leaders and 21 influential persons trained
Capacity building training
1.Improved record keeping




2.Increased payment rate of the Clients




4. Improved environmental sanitation.
Objective 2
5 UYOGRO leaders trained
Capacity building training
1.Improved record keeping techniques








The methodology to be used in evaluation of this project will be:

i) Interviews-Different focused interviews will be conducted by project staff to see if the targeted outputs have been reached.

ii) Field visits-This tool will be used to evaluate the expected results in order to see if the identified problems are solved by the project activities.

iii) Questionnaires – these will be distributed to UYOGRO members and 3 street leaders, CDO in order to get the feedback concerning the project conducted in Mtoni UYOGRO CBO

iv) Stakeholders meetings-Ward Leaders, CED student, Local Government Leaders, members and leaders of UYOGRO will meet twice in the time of project implementation to evaluate the project.

v) Book review is another tool that will be used for evaluation. The Project staffs and other stakeholders can easily assess the project by reviewing financial records of UYOGRO. Attendance book; loan repayment record books can also be used for evaluation of this project.




15. PROJECT SUSTAINABILITY PLAN

This project has the capacity to continue functioning, by being supported by its own resources .

Strategies for sustainability
a) Financial Sustainability:
In order for this project to be sustainable financially, there is a plan to save the money they collect from the clients which will assist them to conduct trainings after every 2 years assuming that some people might be moved to and from the place.




b) Institutional Sustainability
· The training of 9 street leaders and 21 influential people is a tool for sustainability since every street leader will train people in his /her area.
· The training material will be left in Mtoni ward office for it to be used in mobilizing other community members

c) Political Sustainability
UYOGRO has a good relation with the political leaders in this Ward.
Their office is situated within the CCM building and half kilometre forms the Ward Office. UYOGRO leaders and members normally attend local government meetings and also insist its members to participate in local government activities.








ANNEX 1
Action plan


ACTIVITIES

July

Aug


Sept

Oct

Nov

Dec

Jan

Feb

March

Resource needed

Respons.
Person
Preparation of training materials

v








> Flip chart, 1 ream of white paper A4
>Time
>UYOGRO office
>CED Student
>5 UYOGRO leaders
>Ward Community Development Officer
>Municipal Waste Management officer

Mobilizing 30 members on importance of waste management


v

v








>Meeting hall
>Flip charts
>Marker pens
>Black board
>Chalks
>Time

>Municipal Waste management Officer
>CED Student
>21 influential person
> 9 street leaders
Training 5 UYOGRO leaders on how to keep records and offer receipts.




v









>Meeting room
>Black board
>Chalks
>Time
>CED Student
>One Ward Business officer
>5 UYOGRO leaders.
Training
21 influential people, 9 street leaders on sorting and storage of wastes methods.





v







>Meeting room
>Black board
>Chalks
>Time
21 influential leader
9 street leaders
CED student





Annex 2

Checklists on Direct observation:

1. Are the trainees’ concentrates in listening during this training session? Yes/No

2. Were the trainees followed what was taught by taking some notes? Yes/No

3.Did they come on time in training session? Yes/No

4. Was the class active? Yes/No

5. Did you understand the trainer on what he was teaching today? Yes/No


































References
The CEDPA Training Manual Series Volume X, Strategic Planning, An Inquiry Approach
Riddell, Roger, Judging success: evaluating NGO approaches to alleviating poverty in developing countries:ODI, Regent’s College, Inner Circle.
Clark, Noreen and McCaffery, James, Demystifying evaluation: training program staff in assessment of community-based programs through a field-operational seminar, World Education, 1979.
Louisa Gosling (1995), A Practical Guide to Assessment, Monitoring, Review and Evaluation. Save the Children Development Manual No.5.

ENVIRONMENTAL MANAGEMENT AND SUSTAINABILITY

Environmental conservation is a global issue.Tanzania being one of the developing countries has to make deliberate effoerts towards environmental conservation and management.One of the initiatives being privatization of solid waste collection.